![]() Todoist, on the other hand, has a slew of platforms it is developed for: That limits the accessibility of the app, and that is less than ideal. They can’t actually work with OmniFocus on the go, unless they’re also carrying an iPad or even a Mac notebook with them. But the fact of the matter is more people are using Android these days, and the only real solution that Android users have to get their stuff to OmniFocus are third party apps like Send-2-OmniFocus and OmniFocus Mailer. Unfortunately OmniFocus doesn’t provide that unless you are using iOS or Mac devices. Ultimately, most people want a task management solution that they can use anytime, anywhere. Why the switch, specifically from OmniFocus to Todoist? There are several reasons behind the move: 1. While I still love what The Omni Group is doing with OmniFocus, I am using another application for my task management these days.įor the past six weeks, I’ve been using Asana for my larger team-oriented tasks and projects and Todoist for my individual and smaller team task management. Question: What apps do you want to make the most accessible? Share your thoughts in the comments, on Twitter, LinkedIn, or Facebook.In recent weeks I’ve made a shift in my Productivity Path. ![]() Organize your shortcuts, let kinetic memory learn what to do, and get more done. You have enough to think about without figuring out how to bring up OmniFocus every time you think of something you need to do. I’m a fan of acting without thinking wherever possible. When it’s time to capture a task, schedule a meeting, or record your thoughts, the right app is just a keystroke away. Now you have all the elements of your digital planner readily accessible on a group of keys you can easily find. ![]() This also works nicely in conjunction with the quick entry panels to bring up the full application if you hold down a modifier key. It’s nice to be able to hit the same key to dismiss the app after you bring it up. Its “Activate a Specific Application” action can show the application if it’s hidden and hide it if it’s already visible. If an app doesn’t have a quick entry panel, you can use Keyboard Maestro to bring up the app itself with just a keystroke. If this affects you, you can use a variation of Shawn Blanc’s OopsieFocus for each app. If you’re like me, and you always have your planner apps running in the background, this isn’t usually a problem. Note: if the app isn’t running, its keystroke won’t do anything. Just go into their preferences and set the keyboard shortcut to one of the function keys.Ĭonfiguring the Quick Entry keyboard shortcut in OmniFocus OmniFocus, Fantastical, and DayOne already have quick entry panels. I have four planner elements I wanted to make available, so I gave assignments to the last group of four keys: Planner Component I’m pretty sure that F13 and above never did anything. This frees up an entire row of keys that are now ready to help you be more productive.įor example, I use an extended keyboard that 19 function keys. keys as standard function keys” is turned on. Instead, why not repurpose some of those keys at the top of the keyboard that you never use? Go to System Preferences > Keyboard > Keyboard and make sure “Use all F1, F2, etc. No, I could never remember which did what, and usually picked the wrong one first. At one point, I had ⌘-space, ⌃-space, ⌘⌃-space, ⌘⇧-space, and ⌘⌥⇧-space all in play. The problem is that they either fight over the spacebar or use some arcane key combination that you’ll never remember. Many productivity apps, including OmniFocus, Things, Fantastical, Evernote, and DayOne, have their own quick entry panels. Thankfully, you can easily set things up so that the app you need is just a keystroke away. If things are too out of the way, the cost of the context switch to bring up your calendar or task list is too high. You don’t want to have it open and visible all the time because that visual clutter can distract you from what you’re working on. I’d just leave mine open on the desk, where I could refer to it and capture with ease.ĭigital planners have a little more friction. When a task is easy, you’re more likely to develop the habit and stick with it, and you’ll save more time and effort in the long run.Ī paper-based planner is pretty easy to access, as long as you have it with you. Any task that you’re going to do over and over again should be as simple as possible to perform.
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